A staff rota app and HR system your team uses every day.
A staff rota app puts shifts, holiday requests, sickness and swaps on every employee's phone. We build it with your HR records, training documents and hours for payroll in the same place, so the manager plans the week once and nobody chases a printed rota on the wall.
Last updated
Business systems and apps
What you get
Rota on every phone
Staff see their shifts, get a notification when the rota is published and can request swaps.
Holidays and sickness
Requests, approvals and remaining allowance in one place, with a record for every absence.
Hours for payroll
Clock-ins and approved hours go to your payroll provider or accountant as one file.
Staff records
Contracts, right-to-work checks, training certificates and policies stored against each person.
Team chat
Announcements and shift chat without mixing work into personal WhatsApp groups.
Labour cost view
See the cost of the week against takings or bookings before you publish the rota.
How it works
- 1
Learn your week
We look at your roles, contracts, opening hours and how you build the rota today.
- 2
Build and preview
Managers and a few staff try it on their phones every week during the build.
- 3
Load your team
We import staff, contracts and holiday balances so day one starts complete.
- 4
Go live and look after
We run the first rota with you and stay on call afterwards.
What it costs
Fixed price, quoted in writing after a 30-minute call. You own the finished system.
Who it is built for
- Pubs and barsTable bookings, staff rotas and event posts
- RestaurantsTable bookings, deposits, websites and rotas
- VetsAppointments, reminder texts and staff rotas
- Care homesStaff rotas, cover alerts and training records
- Hotels and B&BsRoom bookings, housekeeping rotas and reviews
- OfficesHR records, holiday requests and an internal chat
Common questions
Is this different from off-the-shelf rota software?
Off-the-shelf tools charge per staff member every month and work one fixed way. We build the system around your rules and you own it, which tends to suit businesses with unusual shifts, several sites or specific HR records.
Can staff clock in from their phones?
Yes. Clock-ins can be limited to your premises using location or a QR code at the door.
Does it work with our payroll?
Approved hours can be exported in the format your payroll provider or accountant uses, or sent automatically where the payroll software allows it.
Where are staff documents stored?
In a secure database in the UK or EU with access limited by role, so only managers see contracts and personal details.
Six promises we put in writing.
Tap a card to read the detail. These go into every quote we send, so you can hold us to them.
Talk to us about staff rota app and hr system.
We reply within one working day with a time for a 30-minute call. No sales script, and a fixed quote afterwards.